Travel Terms & Conditions  |
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Waiver:
We understand: That Akad Africa Ltd. is a private company. While advertising in international and other private schools in Africa and offering services to their students, we understand that there is no relationship between Akad Afriac Ltd and specific schools, unless this is specifically mentioned in writing. I understand that; That each participant is expected to abide by the rules, regulations and expectations of the program in the interest of the safety, security, and welfare of all participants. That the fee for the College Tour program includes: - all transportation once the student arrives at the airport where the tour begins - or unless where the fee has specifically incuded air fare - all hotel and campus accommodations - all meals - breakfast, lunch and dinner each day - all fees paid to presenters and tours - all materials and activities. That participants are responsible for arranging and paying for own transport to and from arrival / departure airports. Students are responsible for their own spending money for snacks, college souvenirs or other discretionary spending money. That students who make a deposit earliest will be given priority due to the limited available places. That we reserves the right to select students for any reason including: gender balance (needed for accommodation), age, group dynamics, behavioral concerns or legal concerns, likelihood of securing a visa. That the tour leaders will not be held responsible for any liability claims, including issues arising from any supplier / contractor of the tour services (airlines, bus, hotel, restaurants). That participants or their parents are strongly encouraged to confirm and pay for flights only after the tours details have been finalized. That Akad Africa Ltd. we will provide a letter stating the purpose and detail of the program to assist in securing a visitor’s visa. However, the letter cannot guarantee the granting of a visa by any embassy. That participants must provide proof of adequate medical coverage and relevant medical information. That the final details of the tour will be conveyed to within three (3) weeks of the tour travel date. If, for reasons of insufficient numbers, the tour is cancelled, the participant / parents will be refunded the full amount. All other refunds are subject to the company refund policy |
Student Travel: The Education Travel is subject to participating students being in possession of
valid travel documentation and visas. Air travel is subject to students
traveling "as students" with an International Student Identity Card for
which the following is required;
The cost for this is waived if ticketing is via our travel agent, Charleston Travel Ltd. failing which a fee of USD 10.00 per card is charged. Costs for self-sponsored students do NOT include US Visa fees. Assistance with block US Visa application & access and interview is available for students seeking assistance via the US Embassy in Nairobi, Kenya only.Itinerary variations: The specific detailed itinerary is subject change due to airline schedules, weather, acts of God,
third party contractors (such as hotels) and cooperation by student
participants. The beauty and challenge of different seasons such as
winter provides unique learning opportunities that are totally
unavailable in tropical Africa. Recording devices: Participants are encouraged to
come with or purchase digital recording devices such as digital cameras
in order to capture memories of the travel. These are key in
benchmarking their own progress and learning, for "faintest ink is stronger than strongest memory". These will, however, not be carried during the tour of the White House in Washington DC. Number of participants: Travel
is subject to a pre-set minimum & maximum number of participants.
The default visits are one university per day; two locations per day
subject to travel logistics on site. For example, travel within the city of Boston
from Harvard, MIT and UMass Boston is easy as both are on the “Red line”
subway line. But there is no subway link in Baltimore linking Johns
Hopkins University to University of Maryland, Towson University or other locations. Fee Exclusions: Fees do not include local travel in Kenya to and from Kogelo Village (by air or road), US Visa fees (payable by MPesa directly to US Embassy), local travel to and from JKIA airport, Nairobi (or other international access to departing airport in African countries), Travel & Health Insurance, Clothing, Meals, Drinks & Entertainment, Souvenirs, materials, special cab fare. Accommodation will be in reasonable student lodgings, with meals “on the go” at acceptable, public locations. Payments and signing of travel contract will be made after booking confirmation with ourselves. The payment will be made at our travel agent's offices, which are; 20th Century Plaza Refunds for unsuccessful applications include, but are not limited to;
Health: Yellow fever certificate highly recommended as part of travel documents Passport: Must be valid for at least six months beyond period of intended stay at destination. Prohibited Items: During the tour of the White House, the following are prohibited items that include, but are not limited to, the following: handbags, book bags, backpacks, purses, food and beverages of any kind, strollers, cameras, video recorders or any type of recording device, tobacco products, personal grooming items (make-up, hair brush or comb, lip or hand lotions, etc.), any pointed objects (pens, knitting needles, etc.), aerosol containers, guns, ammunition, fireworks, electric stun guns, mace, martial arts weapons/devices, or knives of any size.The United States Secret Service reserves the right to prohibit any other personal items. Umbrellas, wallets, cell phones and car keys are permitted. Persons with disabilities: Persons with disabilities need to notify us in advance in order to make appropriate arrangements. These include visual, hearing or mental impairment. Request to use a wheelchair requires advance arrangements for aspects of the tour - such as on aircraft or visiting the White house. Visitors in wheelchairs, or with other mobility disabilities may need to use alternative entrances, such as at the White House - using the main Visitors Entrance and be escorted by ramp from the entrance level to the Ground floor and via by the elevator from the Ground floor to the State floor. Advance Preparation The key to a successful college tour is preparation. Preparing self and our students for the potentially life-changing experience. This requirs that we do our research and homework upfront in order to get the most out of this enlightening opportunity. Parents Sending their child on a school trip or college tour - especially overseas is a very unnerving event. For peace of mind and to ensure our children have the best experience, one needs to discuss and establish expectations of all stakeholders in advance. Should a parent require the child check in with you on a daily basis, this needs to be known prior to departure. Excited students often get wrapped up in the tour and forget to check in with mom and dad, leading to anxiety and sleepless nights for the parents. Expectations include topics such safety, behavior, and spending. Budget for the trip and ensure your child has sufficient pocket money; a credit, or prepaid debit card may be helpful. Students A college tour is an eye-opening and life-changing experience, especially for African students who may never have even boarded a plane before. Ensure you get as much as you can out of the tour by prior preparation through researching on the Universities through the internet. A simple "google" search will provide several links. Have a list of the places/people you wish to visit on each campus and an agenda to make the most of your travel. Prepare a list of unique and intelligent questions for admissions officers - the people making a decision on your application, and potential admission. Ask about specific clubs, teams or programs and social interests. Proper preparation is key to having a truly rewarding college tour experience. The East Coast of the United States is home to some of the most varied and eclectic universities. These include some of the oldest and most distinguished universities in the world - and this collection of highest education establishments is known simply as The Ivy League. The tour allows you to become enlightened and newly influenced - to dare to dream big! With the history of the United States founded throughout this region, it is a great place to frame the legacy by which, you too, will one day be remembered after you have made your mark on this earth.
Rules and Expectations Whether you are a frequent traveler or venturing from home for the first time, a college tour is an exciting opportunity. Along with the tremendous benefits of seeing colleges firsthand, the College Tours provide students with a chance to explore new people and places. For your safety, our collaborative partners we have established important rules and guidelines to ensure you get the most benefit and enjoyment from this experience. Adhering to these regulations will not only enhance the enjoyment of your trip, but also ensure the safety of all participants. General Expectations All participants are expected to follow and respect all directions and rules which have been established by the tour leaders and guides. Student behavior is equally important on the bus, in eating establishments, on tours, in the hotels, and on campuses. In additions to these policies, student tour participants must also comply with any specific regulations of various governmental, educational or commercial institutions.
Hotel Behavior Accommodations shall be double occupancy in either mid-range hotels or in campus residences. (Our collaborative partners may use the Marriott or Hilton group of hotels) Your hotel room/residence is your home away from home, so treat it with respect. The use of hotel facilities carries with it the responsibility of leaving them in the same condition in which they were found.
Bus & Train Etiquette Your motor coach will be your transportation during the tour.
Medication We legally are unable to give students medicine unless we have permission from parent. The Tour Director will have emergency forms and supplies for medical conditions. Groups No one may go anywhere alone for any reason whatsoever! You must remain in groups of at least three or four students. It is crucial that groups stay together at all times. It is of the utmost importance that your counselor knows where you are. Always be on time for scheduled activities and departures. Contraband Any student possessing or using an alcoholic beverage or controlled substances may be sent home at the parent’s expense. Civility We will be travelling and living together for several days. This is not easy for anyone – spending 24/7 with someone can get tiring. Exercise the same courtesy to others that you expect in return. Back to Home page |
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